Introductory and Closing Remarks in Emails
February 21, 2012 8:02am CST
To those of you in corporate, i would like to inquire if you still write Dear xxx xxx or Hi xxx xxx. Or do you just go ahead with your message as the addressee is already automated in the emails. Also, what are your closing remarks? Do you use sincerely, best regards??? What do you use???
21 Feb 12
Yes, it's still basic practice to write salutations like "Dear sir" before writing the body of the letter. And we still need to include a complimentary closing remark such as "Sincerely," etc. Even with the technological advances and the use of electronic mails, the standard form of business letters are still the same :)
21 Feb 12
Hi Beamer... That is the usual practice here in the Philippines. I was told by a Singaporean counterpart that they shudder whenever we write "Dear Ms/Sir... In fact, they also shudder whenever we write "sincerely." To the growing business practice, they find those remarks as quite mushy and outdated??? I would also like to hear from others' practices. I for one, am actually very straight to the point. I no longer write introductions. Just the same, a boss called for my attention and said that i should still write the dear blah blah... Ironically though, i saw an email of his higher boss who omits the introductions also. Confusing huh? Sometimes i think it has something to do with Filipinos being too touchy???
21 Feb 12
Even if the letter is sent through email, I still do it the normal way with the date, the name and address of the addressee and the necessary dear sir/madame: before the message. The closing remarks may go as respectfully yours or very truly yours. Being sent through email does not change the way we make the business letters. And don't forget that we use the block style in business writing with everything on the left side except of course the message itself.