Should customer service officers keep to committments they make to customers?

@pilbara (1436)
Australia
April 18, 2007 4:03pm CST
I have a situation where there is a problem with a product from a company and have been trying to get it settled without much success. Every time I speak to someone - even up to someone he says he is the compliance manager, a promise is made. One example of this is the statement I will look into this and call you back within 24 hours, 3 days later and still no call so I called back. When I asked for an explanation I was told that I am not the only customer with a problem and I need to understand they are busy. My response to that is that is pathetic customer service. I believe that if you make a committment to a customer then you must follow it through. I think that is even more important when you have a customer who is disatisfied to start with as it takes a bad situation and just makes it worse.
2 people like this
5 responses
• Singapore
19 Apr 07
I hold the same belief as you. If a company has promosed the customer something, then they must deliver it. Unfortunately that doesn't always work. I suggest that you ask to speak to the general manager or someone with authority to make decisions. Sometimes, theings can't be done because those at the bottom of the hierarchy are not empowered adequately and therefore aren't allowed to make any decisions. Perhaps you could also write in to the Quality Service Manager or someone with higher authority. With a written request, you'd have proof that you had sought help many times but to no avail. And as a last resort, you could seek help from the consumers association or write to the press. Usually that works. Good luck and I hope this will be resolved soon. :)
@pilbara (1436)
• Australia
19 Apr 07
Thank you. Unfortunately the only way of contacting this company is through a call centre based in India.
1 person likes this
@lonewolfnan (4366)
• Canada
18 Apr 07
I am a part-time person at an appliance repair shop.Our biggest problem is with parts arriving within a reasonable time.Some manufactors are VERY slow in sending parts.Since I answer the phones,I get some upset customers.If I make a promise to the customer(ie,finding out where their part is or seeing where the tech is),I make a separate note for myself so as to follow up.If I can't get a straight answer from the dealer,I will call the customer and tell them that.If the dealer says he will get back to me,I will phone the customer and tell them that too.I put these calls on a seperate hook so that I follow up on them .Most people want to know someone is at least hearing them.At the end of the day(on my own time) I will call them with a summary of what I have heard and promise to continue searching the next time I am in.After service is probably more important than the sale as it is what the customer will remember most.
@pilbara (1436)
• Australia
19 Apr 07
Thank you for your response. This is exactly what I mean. In most cases if you make a committment but then realise you can't meet it, but you contact the person prior to the deadline at least they can feel that their issue is being dealt with and what you do is an example of good customer service.
1 person likes this
• United States
20 Apr 07
I would just keep calling,and calling,and calling until I got an answer. I wouldn't pay any heed to what they say until I got an answer.
1 person likes this
@Abbyey (760)
• Philippines
19 Apr 07
Thats a bad customer care experience that you had. I feel sad about that. I believe that when a customer care agent tells you that they would call in a particular, they should keep their promise. And if in such case after 3 days they weren't able to call the customer they should FIRST apologize for not calling and apologize as well for the inconvenience this has brought to the customer. It is truly sad that they reacted that way towards you, even if there are many problems similar to yours, they should have taken note of their commitment to the customer or else they will surely lose a lot of clients/customers. In most Customer care agents are trained to answer calls with delicate tone of voice and words. To be always helpful and to show empathy (to put herself in the customer's position). I hope all was cleared out after all the hassle though, whatever your concern was with them because that is why they are existing "to resolve the problem of the customer and more importantly to TAKE CARE of their customers". :)
@pilbara (1436)
• Australia
19 Apr 07
Exactly and it got worse. On day 3 I called and spoke to person 1 who said the person I needed would call back in under 15 minutes. I rang back half an hour later and spoke to person 2. That person told me that the person I needed would call back in under 10 minutes. I said I didn't believe them as they had already failed to meet their earlier promises. They then said "I give you my word that within 10 minutes the person I need would call me back. Once again this didn't happen. Finally over an hour later a message was left on my ansswering machine saying they were returning my call and would call back again and in the meantime I should chill.
1 person likes this
• Canada
19 Apr 07
They company rep makes a promise then they shoudl follow thru on it no matter who made it show integraty and commitment to there product now with computers adn technology changing so fast they delay ya for months and by the time they get to you it is obslete so they try to get you to buy a new one one they have the manual for and can tell you what is wrong with it.
1 person likes this
@pilbara (1436)
• Australia
19 Apr 07
Thank you for your response. Yes giving a customer the run around is a very common thing and this is what is happening in this case. Every time the company makes a committment whether it is to call back by a certain time or to supply information they fail to do it.
1 person likes this