Do you organize your email inbox?
By bounce58
@bounce58 (17387)
Canada
November 15, 2010 1:39pm CST
We went through a change in email provider a few weeks ago, and I learned that I am not that organized in terms of received-emails. I don’t archive them, or put them in folders, and worst I don’t delete them either. They just stay in my inbox until I need them for reference.
So, when we finally did the move I only saved a few, from a certain date, and lost a bunch of them. I just cross my fingers that I don’t need those old emails again.
I heard a similar discussion on the radio, on my way to work today. They even talked about (jokingly) getting experts to help people who hoard emails.
So, do you hoard emails? Do you clean up your inbox? How often?
Or are you the type who is so well organized that have emails sorted out in folders too?
So, do you hoard emails? Do you clean up your inbox? How often?
Or are you the type who is so well organized that have emails sorted out in folders too?5 people like this
22 responses
@sarahruthbeth22 (43143)
• United States
15 Nov 10
I am organized offline so of course I am organized here online. First I have 7 email addresses. And I have folders for 6 of them. I may not clear each address Each day , but I do house clean All the time, especially my My Lot email address. I have many friends who start posts. If I didn't delete each mail after I read them? I would have run out of room. I also clear out my spam and trash folders too.
1 person likes this
@sarahruthbeth22 (43143)
• United States
20 Nov 10
Lol! Thanks! I just hate taking the time to search for things. I Know you will make it!
@sarahruthbeth22 (43143)
• United States
31 Jan 11
I must confess, I have folders in 5 of them , not 6! Thanks for the best response.
@bounce58 (17387)
• Canada
19 Nov 10
Somehow I get that from you sarah.
When I think of you, I picture a person who has all her s...
, I mean act, together that even with emails you are organized.
Like what I alluded in previous discussions, you're just in a different level-plain Sarah. One day, I'll get there too.
Thanks.
, I mean act, together that even with emails you are organized.
Like what I alluded in previous discussions, you're just in a different level-plain Sarah. One day, I'll get there too.
Thanks.1 person likes this
@toniganzon (72279)
• Philippines
16 Nov 10
I've never even heard of organizing emails until I read this discussion. I never organize my mails but I do delete the unimportant ones. I used to hoard and that's because I see no point in deleting them, but then I learned that there's what you call memory capacity, lol. I was such an idiot then, but now I've learned.
Now this makes me want to learn about organizing my mails. Thanks.
@bounce58 (17387)
• Canada
20 Nov 10
You shoud toniganzon! I mean you should organize your emails. I also know a little bit of memory capacity, but in reality it is just an excuse to let the inbox grow. And when you really need to organize them, it turns out into a bigger job than it is because you have bigger memory capacity.
Anyway, goodluck!
@cynthiann (18602)
• Jamaica
15 Nov 10
I try to be organised but I also need some helpas I do not retrieve certain emails fast enough. I do have folders but do not alwys put the emails into the folders. It is all such a chore but should be done so that I can appear to be more efficient. I also get that message asking me if I want to archivemy emails and I just do not know what to say
I have not worked out if it is a good thing or a bad thing but hopefully, a response from someone to this post will assist me.
I have not worked out if it is a good thing or a bad thing but hopefully, a response from someone to this post will assist me.@cynthiann (18602)
• Jamaica
15 Nov 10
I forgot to say that I do double delete after looking at them again. So this does help to keep it under control and I do check the deleted items too.
@bounce58 (17387)
• Canada
19 Nov 10
Hello cynthiann.
I know that you also have a BB (mentioned in previous discussions). I recently got mine which I thought could help me with organizing my emails. I get it on my phone which is supposedly faster than opening up the computer, but I still find that I don't retrieve all of them fast enough.
@Ingkingderders (3832)
• Philippines
11 Feb 11
Hahahaha! I just cleaned my yahoo email a couple of hours ago.. It was not really that bad, but I did found email messages that were not important at all. With my work email though, I'm perfectly organized, and I need to be, because there are a lot of times that I would need to go back and check my email to verify a report or something. I organize my mail according to the audit engagement, that way it would be easier for me to look for a specific email message when there is a need to do it.
@bounce58 (17387)
• Canada
15 Feb 11
I think it is all relative.
When you say 'it wasn't really that bad', how much time did you spend cleaning your email? The problem with it is that when you don't do it for a certain time, the time to clean it expands exponentially.
Thanks for dropping by.
@Hellen813 (75)
•
15 Nov 10
it's the same with me. all my e-mail accounts are a mess. but i'm too lazy to organize them
@bounce58 (17387)
• Canada
20 Nov 10
Hello hushi22.
That's one of the reason too why I let my inbox grow, I'm afraid I might just delete something I will need in the future.
And PSTordilla is right. Wanting and actually doing it is two different things. Sometimes it just becomes a chore.
Hopefully babyjoyllanto gets the in the mood to organizing them. Welcome to myLot.
Thank you all!
@PSTordilla (88)
• Philippines
16 Nov 10
I like to be organized. With that said saying and wanting is one thing having the time is another. Lately I have not found the time to organize my email inbox.
@meiliyeppuda (173)
• Philippines
8 Feb 11
I don't organize my email inboxes. One of my yahoo accounts have 30,000 mails and 800+ spam mails. It's hard to delete now because there are so many emails and the loading of a message takes too long so the options are either to: delete one by one or delete them all. To sort the emails is difficult if you have lots of email so I don't delete them.
And I keep them for future reference because sometimes I encounter websites that I have been registered but already forgot the login info so I dig up the inbox if there are related emails coming from that certain websites.
Just like what happened to my Multiply account. I have deleted all the emails in my inbox that I never retrieved my login info and I can never open my account again.
@bounce58 (17387)
• Canada
11 Feb 11
That's one of the dangers of not keeping up to date with your email accounts. You tend to forget a few websites, and log-in information. And if you don't do something about it immediately, it grows out of control. Just like your yahoo account.
Thanks for dropping by.
@dorannmwin (36392)
• United States
18 Nov 10
I definitely don't think that I am a hoarder of emails. I will keep those that are important, but most of the emails that I receive are junk mail and when I get them I will give them a cursory glance and after that I will put them into the deleted items box. I will typically wait to permanently delete any emails that I get until there are about 1000 in there just to make sure that I won't need any of the junk mail that I've gotten.
@pcserver (392)
•
16 Nov 10
Not really, because I have two e-mail accounts...one for school and other stuff important...and one which I use for sites, facebook and such not important things. I don't have so many e-mails to organise so i just leave them like that. I delete a lot of e-mails though, because sometimes they don't go to the junk folder :( dunno why
@bounce58 (17387)
• Canada
21 Nov 10
Some people think (including me) having a lot of email accounts is a way of organizing emails, important and the not-so-important ones. But I think you got it right pcserver, I think 2 will do. One for really important ones, and the other for social networking.
Thanks for dropping by.
@highschoolrazors8547 (293)
• Malaysia
16 Nov 10
I usually clean up my inbox daily.It's just I like to keep things organized rather than messy.Hmm..putting up mails in folders is not my thing.That's kind of too organized.
@abitosunshine (765)
• United States
16 Nov 10
Do I hoard emails? Oh my! I currently have 40,000+ emails in my Outlook Express! I am well organized with them, though, all in folders to match friends, groups, topics, and so forth! But, good grief, I do need to do a fall cleaning!
@majorroald (454)
• Netherlands
16 Nov 10
cleaning your e-mail inbox oeps i think i forget that for 5 years... But i use gmail and hotmail that are jsut 2 very good programms where can stand lots of information and if i need some thing i can just search it and than i have all the old e-mails! but my spam folder i drop it every day! It is look like i get each day more spamm;S
@MasonM (107)
• United States
21 Nov 10
Well personally for me it becomes quite impossible to try and organize 800+ emails from mostly web sites and login conformations. If you use Facebook and even Formspring you'll see that number shoot up even more. For this reason I dont really use Email rather than just Facebook mail for messaging. Its just plain easier.
I think I should probably do something about it, be more organised and all...
@hardworkinggurl (37063)
• United States
16 Nov 10
I have learned from the past that saving important information with emails is a big must. I once long a go use to hoard the emails until I made a change and then lost it all.
It was such a difficult time to try and keep up. So now I do copy and paste important emails to word documents. As I do not ever want to be in this predicament I once put myself in.
@bounce58 (17387)
• Canada
20 Nov 10
Actually, one of the reasons I am hesitant in deleting emails is that I've already been burned in the past. Some decisions done at work based on email exchanges. And then when it was time to explain our actions I could not come up with the email to prove that it wasn't my decision(fault).
But yes, there should be better ways than just leaving it on email inboxes.
Thanks!
@puccagirl (7294)
• Israel
15 Nov 10
Yes, I organize it regularly. Not every day or anything but at least once a week. Otherwise, it is just impossible to keep track of anything!
@ReViewMeMedia (3785)
• United States
15 Nov 10
I don't usually sort my email, I usually delete emails I don't want and then I log out.
@smartrich22 (393)
• Indonesia
15 Nov 10
I guess I am. I have to mails. one I used for personal and another one I used for such a business. and I keep tto manage them. such as I control the filter, so the spammer could not entering the inbox :)
