W00t! I cleared 900mb of e-mail pile up!!
@Pushhyarag2000 (1416)
India
November 24, 2011 1:26pm CST
My personal mail file size had touched nearly 908mb. Though I had created filter rules & separate folders for different categories of e-mails, I was never able to review them in the last four-five years! Though the mailbox size has a huge 8000mb limit and the 900mb only occupied 12% space, I was not feeling comfortable keeping all unnecessary e-mails perennially.
Most of the e-mails were notification mails from sites which I had signed up for and may not have bothered to uncheck e-mail notification option or those sites had mandated the option or the option was may have been buried in small print. 
I have decided to tidy up the mess from now onward. My plan is this:
I will refine mail filter rules & set clear action for mail that are to be dealt with appropriately
I will choose unsubscribe option for every incoming mail that is not of use to me
I will review the folders once a month to permanently delete redundant mail
I still have to figure out some more action items. But my mailbox will look less cluttered, hopefully!
How do you manage your e-mail system?
I have decided to tidy up the mess from now onward. My plan is this:
I will refine mail filter rules & set clear action for mail that are to be dealt with appropriately
I will choose unsubscribe option for every incoming mail that is not of use to me
I will review the folders once a month to permanently delete redundant mail
I still have to figure out some more action items. But my mailbox will look less cluttered, hopefully!
How do you manage your e-mail system?1 person likes this
3 responses
@13tyates (1606)
• United States
25 Nov 11
WOW! Now that is a large amount of email. I thought the amount I have had was crazy, but my amount is really nothing compared to what you have in your email account. As for as how mine is organized. I really have no filters for things to go certain directions, but what I do is as I go through my email each day I will move anything that I need to a specific labeled folder for me to keep when I need it. Once I go through doing that a lot of my emails will be deleted as they are not needed or sometimes they are needed once then I will delete them. Not always the best system I suppose, but it works for me.
@ravisivan (14082)
• India
25 Nov 11
13tyates--yes moving to separate folders - deleting the unwanted ones is a good move. Otherwise we may miss an important mail on which we have to take action also.
@Pushhyarag2000 (1416)
• India
25 Nov 11
13tyates: The tons accumulated there were due to years of indifference & inaction-pretty sloppy of me. 
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You know, unless that is your special preference to do it manually for every mail-the checking & moving-for certain repetitive mails [which you would have opted to receive for reading, like subscription to articles], I'm sure your email system may have a facility to set rules like [if the sender is....] then [move to...]. it makes the inbox look less cluttered especially if you are getting large no.every day.
No, your approach is good; except that it presupposes good time availability to manually handle it all personally.
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You know, unless that is your special preference to do it manually for every mail-the checking & moving-for certain repetitive mails [which you would have opted to receive for reading, like subscription to articles], I'm sure your email system may have a facility to set rules like [if the sender is....] then [move to...]. it makes the inbox look less cluttered especially if you are getting large no.every day.
No, your approach is good; except that it presupposes good time availability to manually handle it all personally.1 person likes this
@dorannmwin (36392)
• United States
29 Nov 11
I don't have a lot of emails that I personally save because most of the email that I get is just things from yahoo groups that I've signed up for, so I will read those and delete those. As far as personal correspondence goes, I will save that because most of the time that is important to me.
When it comes to my paid emails, after I've dealt with them, I will delete them.
My email is through outlook so I don't have a limit on how much I'm able to save, but I really don't want to save it all.
@Pushhyarag2000 (1416)
• India
29 Nov 11
Yeah, doann-there really is no point saving tons of e-mail due to indecisiveness at the moment. I think you don't get too many spam, junk and solicitation mails; do you? 
@ravisivan (14082)
• India
25 Nov 11
Yes. Some people have their mail box with 100+ mails unopened. I want my mail box to be clean -- all the mails received are read within the next 12 hours and action taken. Either I delete them or act upon them.
I do get notifications from some sites like "How to....." I am not interested in this site because they do not pay any longer. I unsubscribed. Still it was not getting unsubscribed.
I think the strategies you have given are very useful. You have so many mails pending because you were busy with your office work all these years. have a good day.
