Is the format of the document is so important for an American person?

I too is frustrated sometimes with strict formatting -- it is as if I am puit in a box and just follow an idiot impersonal thing. But then sometimes I realized that format is there for easy communication and understanding of things between stakeholders in a certain organization. The best thing to do is to talk to your higher ups and tell your concern that it is taking a good amount of time and suggest some refinements and simplifications to speed up things without sacrificing the intent which is to communicate well and relay updated informations. I relly understand your frustrations.