How do you manage your incoming emails in daily basis?

@syoti20 (5296)
Philippines
December 31, 2010 8:31am CST
Here in our office personal company email are provided to those regular ones. I have a big dilemma in terms of this. As we all know everybody has its different positions and responsibility. Accounting are the only point person in terms of sending Quotation to clients. I send a request to send a Quotation to a certain client of our last December 13, 2010. As the days goes by. Thinking the Client already receive the Quotation. Unfortunately from the time of December 13 onwards til the present date. They have receive a single Quotation from us. So I made a follow up to our Accounting. She said they overlooked my email. I wonder how they manage their email especially the incoming. I really hate when my emails are being overlooked. How about you how do you manage your incoming emails? In my case, All the incoming emails can be seen in the mainbox/inbox. Once I resolved the problem of our client I simply moved to the specific folder. Symbolizing the case is resolved.Same as thru in my personal. However, once I already respond to the discussion here in mylot I simply delete them. To have a new space for incoming emails.
4 people like this
14 responses
@derek_a (10903)
31 Dec 10
I don't get a huge amount of e-mails every day, just a few from colleagues and clients each day and the rest are from myLot informing of discussions that I may want to post to. I tend to sort out all my e-mails first before doing much else on the computer. I always aim to respond to all e-mails I get written to me personally as I think this is important. I don't like to be ignored and I don't think my friends and family would like it either. _Derek
@syoti20 (5296)
• Philippines
31 Dec 10
Do you use folder to segregate your email or use filter and manually transport them once you are finished replyin and reading them
1 person likes this
@derek_a (10903)
1 Jan 11
Yes, I do segregate my e-mail. Friends to the Friends folder, myLot to a Mylot folder, the spam is usually automatically taken care of too. I have other folders for my different One for my downloading, one for my Internet programs and one for my work clients. This way it is fairly organised and helps me keep on top of things. _Derek
@syoti20 (5296)
• Philippines
3 Jan 11
How do you get rid spam messages? Please advise
1 person likes this
@maean_19 (4663)
• Philippines
31 Dec 10
Well, speaking of emails. I have folders classified into different categories from personal to not much personal. I also have a folder of Unread messages. The tendency when your inbox is full, some emails goes to SPAM mails. I also check on my SPAM mails, but I delete those that are really considered spams and transfer those emails which are supposed to be in my inbox.
@syoti20 (5296)
• Philippines
3 Jan 11
How would you know if it was a spam message?
1 person likes this
@kingparker (9698)
• United States
31 Dec 10
Hey, you are working for a company, and they got an IT department I assumed, so, it meant that every activities, including your email is monitored already. You can't avoid this, or you have to hacked into their system and tampering their monitoring system. Suck it up, and follow their rules, that is all.
@SIMPLYD (73082)
• Philippines
13 Jan 11
In the office internet is for everyone, but is restricted to office issues only. Hence, in the morning i would always have to check my inbox to see if those emails i sent were already emailed back by the recipient. When i see that it has not been answered yet, i would text the person to tell her i have an email for her that she needs to answer because it's one way of documenting an office transaction. For those that i can just contact thru e-mail, i would make a follow-up email . If for the next days it hasn't been answered i will call the person himself and talk him into it. Then, i would follow it up by an email again, thanking him for giving attention to the email. That way, the transaction was documented. Yes, i also delete from my inbox those i have responded discussions. I clear my inbox, once i have answered them all or those that i don't have time to answer yet , i just let them be there so i would be reminded.
@MsTickle (24752)
• Australia
4 Jan 11
That was pretty slack of your office to overlook the quote in the email for you. That sort of oversight could cause severe complications. I don't segregate different senders into different folders unless I want to keep the email for some sort of later reference. I read the email, act upon it if I can and then I delete it. This is the most efficient for me.
@kun2349 (23475)
• Singapore
3 Jan 11
I will check my mail on a daily basis. WHen i'm checking them, i will be sure to filter out those deemed useless mails by deleting them to ttrash folder. After which i would concentrate on what's in my inbox. haha =D WHen i'm done with that, i will look into my trash folder to see if i deleted any mails wrongly. ONCe i'm done with all that, i will clear my folders.. lol =D
@bjcyrix (6857)
• Philippines
2 Jan 11
Im not able to check my email everyday but Im not expecting any important mail to come anyway so its okay. When I was still a student, I would put up separate folders for the kinds of emails. There are those top priorities or the ones with the shortest deadlines, there are those emails that can be replied to at a later date, then there are the forwarded quote messages from my contacts. Perhaps, the one you contacted was just that busy. Then again, if it was me Id go over my mail one by one and deal with them accordingly. Well, she might just have her own reasons for the mishap.
• United States
1 Jan 11
I have several email accounts both personal and business accounts, I am involved with several business affairs as well as my own personal emails. I have everything set to come to an outside program that then sorts all my emails into folders by account, I then go through all my account folders one at a time, Ill read an email, if its important and needs to be replied to immediately I do so and then either delete the message if its unneeded, or file it in either a general keep folder or if its an especially important client in a folder specifically for that client. I leave any junk mail or unimportant mail for last. I do this account by account at least a few times a day everyday. I also have my most important accounts set up to be received on my Iphone allowing me to receive emails from my business partners and clients any time no matter where i am. At my day job we also use email and I use a similar method to take care of my emails there, The one piece of advice I can give you is to follow up on important emails, I hate relying on others to get my clients information they need in a timely fashion, however when put in that position I usually check in with my business associates every few days and also with my customers to be sure they receive the information in a timely fashion.
@marrie1 (256)
• United States
31 Dec 10
What I do is have my email provider organize my emails using rules I set up and I use imap for my email client. Then I just go down the list of folders and skim threads and messages. I do respond to the ones in my inbox first as those are the number 1 thing to do on my list of things to do. I then send spam to spamcop then tackle my email list. I receive about 500 emails a day or more. And so far that method works very well. Take care all.
• United States
31 Dec 10
Sometimes employees get so bogged down with so many duties, but they have to prioritize and make sure that the emails are tended to. As you simply do not know if something is of importance. For me, the first thing I do is check all emails to make sure I will not overlook something. Then I check again through out the day, and if I am too busy I make a side note to get back a bit later. I would never leave a job that day without tending to an email that is important, if at worst I make a note to tend to it the very next morning. But life is busy sometimes and we cannot all be perfect so admittedly from time to time something can be overlooked.
@RamRes (1725)
• Argentina
31 Dec 10
I'm becoming methodic in this, for not saying maniac. I use Outlook for managing my emails, both at work and personal. I built up many folders to put mails from many sources, like for each client and site I have. I let the mails acumulate in the inbox until I read and respond or take action or whatever. The point I make is, the inbox is for all pending email, for which I must take some form of action, either respond or perform a work. I really never missed a mail this way, as long as I know.
@thanks1961 (7049)
• India
31 Dec 10
Yes, it is a lot of emails are there every day. I am also getting all the mails through the office id and some time some important mails also may not get noticed. As you said, I will sort all the mails on a daily basis and categories them and first of all I will delete all unwanted mails. Then will move the mails to the respective folders if necessary or will keep them in the common area. The read and read mails will differentiate with red in colour (as it is in lotus notes earlier version). As there are lots of mails form myLot friends, I will try to answer to the maximum and if not possible, then delete after 2-3 days. However, priorities and distinguish the mails are important. If we do a sort by name wise, mail will not get unnoticed, if we go through all the mails on a daily basis. Thank-s
@sanjay91422 (2728)
• India
31 Dec 10
I think it is better to keep your email guarded with spam guard. I want only necessary emails in my inbox and I hate when I have any unwanted email there. I try to keep my email address secret and I share it only with few people.
31 Dec 10
With the work that i do i don't get any emails regarding that. The only emails that come to me are the ones that are my own personal emails. Sometimes i sign up for things just to get extra points for things or because i am able to get a free sample of something from them. Then i have emails from places like mylot aswel as other different sites. Then there are emails from friends and family and also from other people that get my email address. I normally just look at who the email is from and if it is not what i want i just delete them all there and then and just leave the ones that i know i want to look at. Like this discussion of yours, this was emailed to me and i am now responding to it. Have a great day.